SOLICITATION AND SPECIAL EVENTS PERMITS
Who must apply? Anyone who wants to host an assembly, demonstration, display, festival, parade, or rally that will be held on State property managed by Arizona Department of Administration General Services pision (ADOAGSD), must file a Solicitation and Special Events Permit Application with the Office of Special Events.
Contact the following for applications and information, and submit applications and fees to:
Arizona Department of Administration – General Services Division
Office of Special Events
100 North 15th Avenue – Suite 202
Phoenix, AZ 85007
Phone: 602.542.0692
Fax: 602.542.1926
Email:
What is a Special Event? A Special Event is an assembly, demonstration, display, festival, parade, or rally conducted by a person other than a ceremony, gathering, or press conference conducted by a person authorized by the head of a state agency using the agency's own office space. (A.A.C. R2-11-401)
STREET CLOSURES AND RESTRICTIONS
An Applicant who wants to host an event that will involve closing a public right-of-way or a state- maintained right-of-way (street, sidewalk, or alley) must request permission from the applicable City’s Transportation office. In addition, ADOT will require an application for an Encroachment Permit if freeway ramps or right-of ways are closed. City of Phoenix: www.phoenix.gov/specialevents
ADOT: https://azdot.gov/business/Permits/encroachment-permits Street closings and placement of barricades/signage on public streets and right-of-ways must be coordinated with and approved by the appropriate City. If an event requires closure of streets or public right-of-ways, proper barricades and signage are required. All signage and barricades must comply with the Manual of Uniform Traffic Control Devices. To ensure that Applicants are in compliance, the approved barricade company will be responsible for placement and removal of all barricades and signage before and after an event. Should a private barricade company do the barricading, the company must submit a traffic control plan.
SIGNS, COURSE MARKINGS, AND BANNERS
Sign Requirements Applicants wanting to advertise their event by displaying signage prior and/or during their event must follow the guidelines listed below:
1. Signage can only be displayed on-site during the time frames established in the Permit;
2. Signage must be displayed within the boundaries of the event;
3. Signage must be free-standing (no staking is permissible);
4. Signage content must be non-discriminatory and is subject to ADOA GSD approval; and
5. All signage must be removed from the venue immediately after event is over.
What We Provide for Political Protest Rallies in the Phoenix, Arizona Area
Professional Sound Systems: Prices range from $150 for a system that can handle a gathering of 200, to $200 for one than can handle a political protest or rally of 400. Larger systems and additional speakers are also available on request. Each system includes two speakers, a mixer/power amp, a microphone, and all the cables and stands needed. Click here for sound system packages.
Easy Instructions: If you know how to run your iPod, CD Player, or laptop, then you already know most of what you have to do. The ability to turn the volume up is the second most complicated thing -- but it's no different than the one on your car radio.
Optional Delivery and Setup: For an additional fee, we can deliver, set up, and pick up the equipment at the end of the night. If you need to save even more money, you can do this yourself. It's EASY to set up and I'll show you how in minutes!
What You Provide
The Music: Music can be run from your iPod, iPad, CD Player, laptop, or just about any other music device you have. Each system has the ability to run one or several different music devices at the same time.
Your Voice!
P.A. system, sound system, and light rentals for Ahwatukee, Apache Junction, Avondale, Buckeye, Camp Verde, Carefree, Casa Grande, Cave Creek, Chandler, Clarkdale, Cottonwood, El Mirage, Eloy, Florence, Fountain Hills, Gila Bend, Gilbert, Glendale, Goodyear, Guadalupe, Litchfield Park, Marana, Maricopa, Mesa, Paradise Valley, Peoria, Phoenix, Queen Creek, Scottsdale, and Tempe, Arizona, AZ.
